Contract for Grantwriting Services
This Contract Agreement is made this 8 day of December, 2023 between:
Organization Name (“Client”): Black-E
Contact Name: Andrea Vaz, Chief Operating Officer
Phone: +44 (0)7565 824953
Consultant’s Business Name (“Consultant”): Luna Leadership
Address: 54 St James Street, Liverpool, L1 0AB
Grant website: volamerseyside.org.uk
II. Scope of Services:
Consultant agrees to provide the following services for Client:
- Coordinate grant preparation work by reading the scope of the grant(s) outlined in the Proposal.
- Compile research data and develop a grant-writing plan.
- Review organization materials and research/review other background information to create the proposal(s).
- Write and edit proposals with a maximum number of revisions or iterations of three (3) after the full draft is delivered. Any request for revisions beyond three (3) will incur a £20 fee per request.
- Attend meetings as necessary to accomplish the required work – 1 hour maximum.
NOTE: It is the Client’s responsibility to deliver documents/materials to the Consultant in a timely manner. Late documents may extend the contracted hours and will incur more fees for the Client.
The Client agrees to compensate the Consultant for the fee of £225.
Research, crafting, writing, editing and finalising the grant applications to submit by December 15 2023.
The full fee is due prior to the start of the work.
Statutory Interest of 12% will be added for any payment that is not received within 10 days of the submission of an invoice, unless with prior agreement.
IV. Independent Consultant:
Consultant acknowledges services rendered under this Agreement will be as an independent Consultant. The Consultant is responsible for all tax payments maintaining business insurance and continuing professional development.
V. Confidentiality and Conflicts of Interest:
Both parties agree to strict confidentiality practices. Any conflicts of interest should be reported, if applicable. The Client agrees that the Consultant may perform similar services for others and the current agreement does not prohibit the Consultant from doing so.
The Consultant has no control over any funds awarded. The Client also recognizes that if grants are received, the Client is responsible for any acknowledgements and reports to funders, unless arrangements are made with the consultant to carry out project management, evaluation, and report-writing. If any funding has been requested for the Consultant to write reports or conduct an evaluation, a new contract for this work will be drafted and agreed upon by both parties.
There is no guarantee that any grant will be awarded no matter how compelling and well-written the proposal is. Thus, no guarantee of receipt of funding is implied or promised by the Consultant. Payment is due even if the Client does not submit the proposal or receive a grant.
The Consultant guarantees a well-written proposal.
VII. Limitation of Liability:
The Consultant can not be held responsible for any funds beyond the fees received for the services rendered in the case of any failures occurring in submitting (or not submitting) a proposal. The Consultant will not be liable for any special, incidental, indirect, or consequential damages.
In addition, Consultant and Client recognize that performance of tasks in Section II necessitates communication and information exchange between the parties and with funders, and that delay in completing the tasks may occur if there are delays with information exchange. The Consultant holds no liability for delays caused by the Client.
The Client owns the intellectual property and any end products produced with the Consultant’s help. The parties should not knowingly infringe on the intellectual property rights of other parties; the Consultant holds intellectual property rights to any of the tools, documents, or electronic resources that they bring to the project.
IX. Dispute Resolution:
Any concerns about the quality of the proposal should be raised by contacting the Consultant as early as possible in working together – by email or phone. The dates for the delivery of drafts are listed on the Project website noted above. The Consultant will attempt to negotiate with the Client on how to proceed.
If arbitration is required by a third party, both parties will agree to each pay half of the fees.
If it is found that the Consultant committed an egregious error that resulted in non-submission of the proposal, the Client may be entitled to compensation for the fees they paid or partial reimbursement of fees.
X. Terms and Termination:
This agreement represents the entire understanding between the two parties, superseding all prior negotiations, discussions, and agreements.
This agreement remains in effect for twelve months, with potential extension or amendment by written agreement. Either party may terminate or renegotiate with 14 days’ written notice.
If the Client terminates, they are required to pay for all hours worked up until the point of termination.
If the Consultant needs to terminate the contract, they will hire a subcontractor with the same level of expertise and for no additional fee for the remainder of the project; this will only take place with prior written permission from the Client. If there is no agreement to hire a subcontractor, the Client will be refunded the fees, minus 10% for administrative fees.
Any amendments to the contract must be in writing and signed by both parties to be valid.